The digital dictation system is a multi-line telephone dictation system. The dictation is recorded over the telephone line and stored on a computer hard drive as a voice .wav file. The voice files are then accessible for transcription. Anyone who has used voice mail and a handheld cassette recorder will feel familiar with this system.

This system allows dictation from any touch tone phone. Access to the system is granted by entering a code number.

The advantages of digital dictation is that the system is accessible wherever there is a phone. For the transcriptionist, this means that dictation is available immediately after the dictation has been completed, regardless of where it was dictated. And since the voice file is available immediately, the turnaround time for receiving completed transcription can be greatly reduced. Another advantage is that all voice files are stored in one location.